FirstService - Ethics Hotline Policy


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Ethics And Conduct Policy

Ethics Hotline Policy

Our Employees

Ethics Hotline Policy

All employees are required to receive and review information regarding FirstLine, FirstService's ethics hotline.

This information is to be re-communicated to employees annually in addition to being displayed throughout the organization, such as intranet sites, posters in offices and communications in company newsletters.

Objective

Every director, officer and employee of the Company has an ongoing responsibility to report any activity or suspected activity of which he or she may have knowledge relating to the integrity of the Company's financial reporting or which otherwise might be considered sensitive in preserving the company's reputation.

For further clarity, the following items are examples of fraudulent or other issues that should be reported

Any violation of our Code of Ethics and Conduct or our Financial Management Code of Conduct;
Any complaint regarding accounting, internal controls, disclosure controls or auditing matters;
Any good faith concerns regarding questionable accounting or auditing practices;
Disclosure of proprietary or confidential information;
Violations of federal, provincial/state or local laws or regulations.

Should a director, officer or employee witness or suspect fraudulent behaviour, they should be in contact with FirstLine, FirstService's ethics hotline.

Reporting and Investigation Procedures

FirstLine is available to employees of all FirstService companies to report concerns. It is operated by a third party, The Network, a company that specializes in ethics and compliance reporting. Access to a live interview specialist is available around the clock, so calls can be made from any location at any time. Callers can choose to give their name or remain anonymous if they wish.

All calls to FirstLine are documented and reported back to FirstService and the Chair of the Audit Committee. Management will then initiate an investigation into the matter and ensure proper resolution to the matter.

No Retaliation

FirstService's Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns with the comfort that they will not suffer any adverse consequence and that the concern will be appropriately received, considered and investigated. No officer or employee of the Company who in good faith reports an accounting irregularity or wrongdoing will suffer harassment, retaliation, discipline or adverse employment consequence.